MEETINGS AND VOTING
Definitions and Interpretations
a) “Voting member” means a member who holds the professional designation of the Association, DAR or DAC and is a member in good standing.
Two (2) regular meetings of the Board of Directors shall be held annually, one (1) at the Annual General Meeting and one (1) at a time six (6) months from the Annual General Meeting. The Annual General Meeting shall be held on or before June 1, of each year, unless otherwise directed by the President, and the location of both meetings shall be designated by the President of the Association, notice of which shall be given to all members at least thirty one (31) days prior to the meetings.
The Board of Directors may hold additional special meetings, if deemed necessary, without notice to the members but with notice to all Directors, at least fourteen (14) days prior to the special meeting. The President shall designate the location of any special meeting of the Board of Directors.
Telephone meetings are considered to constitute a normal meeting and are permitted in place of any normal meeting. Telephone meetings must be given fourteen (14) days prior notice to all Directors.
A quorum is constituted by the presence of five (5) elected Directors at any meeting of the Board of Directors.
Any vacancy occurring in the Board of Directors shall be filled at the next annual meeting by a regular vote of the members of the Association.
Any Director may be removed from the Board of Directors by a two-thirds (2/3) vote of the Board of Directors whenever, in the Board’s judgement, the best interests of the Association would be served thereby, after an appropriate consultation and discussion.
All meetings of the Board of Directors, the Association in general, or any Chapter of the Association shall be conducted in accordance with these Bylaws and or the current edition of Robert’s Rules of Order.
All voting members shall be permitted to vote by proxy authorized to another voting member. All authorizations of proxy votes must be in writing and be signed by the voting member giving their voting right to another voting member. Any voting member may hold up to a maximum limit of three (3) proxies and may vote those proxies on any single issue. This regulation will take effect on January 1, 2016.
Only voting members are permitted to nominate another member for office.
The Conduct Review Board shall be appointed by the President and shall consist of a minimum of any two members of the Board of Directors but one of those Directors must be the President of the Association.
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