2020 AGM Announcement
We are pleased to announce that the 2020 Annual General Meeting will be held “virtually” on September 15, 2020 at 1:00 PM EST. The meeting is expected to be 3 – 4 hours depending on discussion and the elections. The agenda has not yet been finalized but as with previous AGM’s there will be a number of presentations including a full financial report, a complete education report, insurance update, elections, and voting on By-Law Amendments.
Naturally, with this “new to us” format a lot of details need to be worked out but we want to ensure the membership is aware of the details as they are confirmed including timelines, registration, and voting details.
Financial Statements for the year ending May 31, 2019 as well as the year ending May 31, 2020 will be available to all members once they have been presented to the membership at the AGM.
We have acquired the services of a third party that specializes in AGM’s and elections for Non-Profit Associations. Data-On-The-Spot Inc. and Simply Voting Software are able to provide a secure and efficient platform for all of our election requirements, but this will require changes in preparing for the AGM and voting.
All members wishing to attend the AGM will be required to register by August 31th and must be a member in good standing. The registration form will be available July 15th and will have links to the Proxy and Nomination forms.
Designated members who are members in good standing are eligible to vote in the elections, nominate, and provide their proxy should they not be able to attend.
Eligible voting members will be asked to vote for the President of the Board from a list of nominees. Only existing elected Board members are eligible to run for President. There will also three Board seats open so members will vote for up to three from the list of nominees. The members that are elected to the Board will have two (2) year terms.
Given the format of this year’s election we are asking that nominations are received by
August 31, 2020 however nominations will be received and accepted from the floor at the AGM. (Note: any member who is nominated from the floor, must be available to accept the nomination.) The earlier we get nominations, the quicker and more efficient the elections will be. All nominees must accept their nomination before their name is officially listed and must be present at the AGM. Only Designated members in good standing can run for the vacant Board seats. Nominees will be listed on cnarea.ca prior to the AGM.
As indicated in Section 9-7 of the CNAREA By-Laws:
“All voting members shall be permitted to vote by proxy authorized to another voting member. All authorizations of proxy votes must be in writing and be signed by the voting member giving their voting right to another voting member. Any voting member may hold up to a maximum limit of three (3) proxies and may vote those proxies on any single issue.”
As an example, if an eligible voting member has three (3) confirmed proxies their vote will be counted as four (4). Proxy forms must be submitted by August 31, 2020.
As in previous AGM’s eligible voting members will be ratifying all By-Law changes that were approved by the Board of Directors since the last AGM. All amendments to the By-Laws that are to be ratified will be posted on cnarea.ca by August 1, 2020 per CNAREA By-Laws.
Participation is key to the operation of any successful association so we encourage all members to participate in this year’s AGM. If you have any questions please contact Rob MacDonald at 1.888.399.3366 ext. 2 or Kevin Lonsdale at 1.888.399.3366 ext. 3.